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Chapter 64: Contract and Procurement Procedure Rules
The Chief Finance Officer shall make the latest version of the Procurement Procedures available to every Chief Officer, the Mayor and all Members of the Council and any other person engaged in procuring works, goods or services on behalf of the Council. Chief Officers or officers acting on their behalf shall apply the requirements of the Procedures when engaging in any procurement activity.
The purpose of procurement activity shall be to achieve best value for local people in accordance with the Council's statutory or approved objectives. Officers with responsibility for procurement shall ensure that they are able to demonstrate achievement of best value by having regard to a combination of economy, efficiency and effectiveness (otherwise known as the Council’s Best Value Duty).
Chief Officers shall ensure that the Executive or an Executive Member is consulted on any procurement activity of a controversial nature. If however the decision is a ‘key’ decision that has not been delegated then a report must be submitted to Cabinet for determination having proper regard to the Access to Information Rules set out in Part B, Chapter 10 of the Constitution.
The purpose of these Procedures is to lay down a set of rules which provide a framework for all those involved in procuring supplies, works and services on behalf of the Council, or interacting with providers, or potential providers. They apply to all representatives of the Council, Officers, Agents, or Members. Failure to comply with these Procurement Procedures may put the Council at risk and can lead to disciplinary action against the person responsible.
3.1 The purpose of procurement activity is to achieve best value for local people in accordance with the Council’s statutory or approved objectives and the Corporate Procurement Strategy. This should include an innovative approach to relationships with the private and not-for-profit sectors within a robust contractual framework. Officers with responsibility for procurement must ensure that they are able to demonstrate achievement of best value by having regard to a combination of economy, efficiency and effectiveness.