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Chapter 30: Other Bodies and Panels Involving Members
The Board Secretary shall liaise with the Administering Authority on the requirements of the Board, including advanced notice for officers to attend and arranging dates and times of Board meetings.
The Board meetings will be open to the general public (unless there is an exemption under relevant legislation which would preclude part (or all) of the meeting from being open to the general public).
The following will be entitled to attend Board meetings in an observer capacity (requests to speak will be at the discretion of the Chair):
Chapter 31: Joint Committees Involving Members
Quorum: The quorum for meetings will be seven members from at least two local authorities. During any meeting if the Chair counts the number of councillors present and declares there is not a quorum present, then the meeting will adjourn immediately. Remaining business will be considered at a time and date fixed by the Chair. If a date is not fixed, the remaining business will be considered at the next meeting.
Any report produced by the JHOSC will be submitted to the local authority’s council meetings for information.
Meetings will usually be led by each authority rotating on a two-yearly basis with the Chair being a councillor from the current lead local authority;
updating action sheets from previous meetings;
Meetings to be held in public, with specific time allocated for public questions;
Members of the public and members of council, provided they give notice in writing or by electronic mail to the proper officer of the host authority (and include their name and address and details of the wording of the petition, and in the case of a statement or question a copy of the submission), by no later than 12 noon ONE WORKING DAY BEFORE the meeting, may present a petition, submit a statement or ask a question at meetings of the JHOSC. The petition, statement or question must relate to the terms of reference and role and responsibility of the committee;
The JHOSC will give reasonable notice of requests for information, reports and attendance at meetings.