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Chapter 63: Financial regulations and procedure rules
The Executive shall have the power to vire resources within each of the above components of the Budget Framework agreed by Council, subject to the following limitations:
Budget Holder in agreement with a Director
Budget Holder in agreement with the Directors from both affected portfolios
Much of the flow of money across the Council originates from services provided by one department to another. This, in a number of cases, stems from internal trading account services. To facilitate proper controls and the management of the Council's budgets, transactions need to be raised and processed in an efficient and effective manner. This should ensure that purchasers are charged promptly and pay within a commercially acceptable timescale, and that trading services invoice their customers in the knowledge that payment will be received within that stated time-scale. Where practicable these processes will be automated. The budget for core services e.g. admin buildings, payroll and legal will remain with the purchaser and the Chief Finance Officer will stipulate corporate arrangements for managing these recharges. For ad-hoc and project works the process follows similar principles to the ordering of and payment for goods and services. To ensure that the process is operating in accordance with the framework, regular departmental monitoring of incoming and outgoing recharges needs to be carried out. The Chief Finance Officer (or their delegate) will act as an arbitrator to resolve disputes that cannot be settled between purchaser and provider. This is to ensure that all disputes are resolved within a stated timescale and will not adversely affect financial monitoring. It is the responsibility of the purchaser to ensure that they have sufficient resources to pay for commissioned project and ad-hoc work. It is the responsibility of the provider before work commences to advise the purchaser if the work is not covered by the core support service budget and needs specific financing.
2. The Full Council is responsible for approving the treasury management policy statement setting out the matters detailed in paragraph 15 of CIPFA’s Code of Practice for Treasury Management in Local Authorities. The policy statement is proposed to the full Council as part of the annual budget setting process.
a. Ensuring that any match funding requirements are considered prior to entering into any agreement, that future revenue budgets reflect these requirements, and that any longer term sustainability costs have been properly assessed.
Chapter 65: Corporate Operating Procedures
New posts must be funded within the Director’s approved budget and authorised in accordance with the Establishment Control Procedure.
A. Managing Budgets
Incurring revenue expenditure within approved budget limits
May be delegated further to designated line managers with budget responsibility