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Chapter 21: Default Committee Procedure Rules
Time, Place, Postponement and Cancellation of Meetings
Committee and Sub-Committee meetings will usually commence at 6.30pm and take place at the Town Hall unless the Chair of the relevant Committee/Sub-Committee decides otherwise. This will be in consultation with the Monitoring Officer.
Notice of and Summons to Meetings
Duration of meetings
All Committee meetings will end after a period of 2 hours but an extension may be agreed by resolution to extend the meeting for an additional period of up to 1 hour (up to 2 hours for the Appeals/Employee Appeals/Development and Strategic Development Committees/Sub-Committees provided the meeting finishes before 11:30pm).
at meetings will usually be introduced by a Lead Officer or Member. Following that introduction the Chair will invite Members of the Committee/Sub-Committee to ask questions or seek clarifications.
is not required on most items of business at Committee/Sub-Committee meetings. However, as a general principle the Council welcomes public engagement and where the Chair considers it beneficial, they can invite non-Committee Councillors, residents, external experts and others to address the meeting about an existing item on the agenda in a manner they determine (or if no other procedure is identified, through a three-minute speech).
Members of the public and press may only be excluded either in accordance with the Access to Information Procedure Rules in Part B, Chapter 10 of this Constitution or Section 21.16 (Conduct at Meetings) .
Section 21.16 (Conduct at Meetings)
Conduct at Meetings